Legal info

Privacy policy for Cluster 1 Full Proposal Check 2022

This event (and it's website) respects international and national legislation on the protection of natural persons with regard to the processing of personal data, including the GDPR (General Data Protection Regulation).

Cluster 1 Full Proposal Check 2022 is an event managed with the ProposalCheck.eu platform. The specific privacy policy is however different for each event, depending on the choices of the event organisers.

ProposalCheck.eu makes it easy for organisers to destroy information after the event and has no automatic exports of contact information. A registered user can at any time delete her/his account.
Additionally, ProposalCheck.eu demands from organisers to agree with minimum standards concerning privacy.
So all basic functionality is in place to provide you, the end user, with the privacy you are entitled to.

This policy is intended to inform you about how the European project Bridge2HE (the Event Organiser), collects and processes personal data pertaining to the site visitors (the Visitors) of its specific event website, located at the following URL: https://cluster1-2022.proposalcheck.eu (the Website).

What personal data does the Website process? For what purposes?

The Event Organiser does not collect personal data other than what Visitors voluntarily provide on the Website (i.e. name, first name, contact details including the email address, function and organisation, proposal) (the Personal Data), when they register an account.

Personal Data collected on the Website will be processed by the Event Organiser, for the following purposes:

Event logistics and planning;
Review of the proposal;
communication with the Visitors and provide them with the information requested;
processing of access, rectification and opposition requests, and other rights with respect to Personal Data;
claims and litigation management.

The processing of the Visitors’ Personal Data is necessary for the Event Organiser to provide the services to the Visitor. These purposes constitute the legal basis for the data processing carried out by the Event Organiser.

Who are the data recipients?

Visitors’ Personal Data will be processed internally by duly authorised persons, within the limits of their respective attributions. They will only be used in the context of this specific event (event logistics and planning) and not for commercial purposes.

How does the Event Organiser ensure the security of Personal Data?

Visitors’ Personal Data will be processed by the Event Organiser as a data controller), in accordance with the rules set by European Parliament and Council Regulation (EU) 2016/679 of 27 April 2016 relating to the protection of natural persons and the processing of personal data (hereafter “GDPR”).

The Event Organiser undertakes to implement technical and organisational security measures to ensure the protection of Visitors’ Personal Data against the risks associated with the use of information systems.

The Event Organiser follows generally accepted security standards to help protect Visitors’ Personal Data. However, no method of transmission over the Internet, or of electronic storage, is 100% secure. Therefore, the Event Organiser cannot guarantee the absolute security of the Personal Data.

Personal Data is kept maximally for a period of three months after the end of the event.

What are the Visitors’ rights?

In accordance with the current data protection legislation, the Visitor or, as the case may be, his beneficiaries who can prove they have a legitimate interest, are entitled to obtain, free of charge:

access to the personal data concerning the Visitor,
confirmation that the Visitor Personal Data is or is not being processed,
information concerning at least the purposes of the processing, the categories of data to which the processing relates and the recipients or categories of recipients to whom the data are communicated,
communication, in an intelligible form, of the data being processed, as well as any available information on the origin of the data.

The Visitor (or, as the case may be, his beneficiaries) also has a right to rectify his/her personal data and a right to object to the collect and processing of such data, on the basis of compelling legitimate grounds.

These rights may be exercised by an email addressed to the Data Protection Officer (DPO).

The Visitor is also entitled to request the erasure of all or part of the data or a restriction of the processing, object to the processing or make use of its right to data portability, within the limits provided by the applicable rules.